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SpaceFlowMap AI Privacy Policy

Effective Date: January 15, 2025

Welcome to SpaceFlowMap AI ("we," "us," or "our"). We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you use our web application (the "Service"). Please read this privacy policy carefully.

Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the Service includes:

1. Personal Information

Personally identifiable information, such as your email address, that you voluntarily give to us when you register with the Service or when you choose to participate in various activities related to the Service.

  • Email address (for account creation and communication)
  • Account credentials (hashed passwords)
  • User profile information (if you choose to provide it)
  • Payment information (handled by a secure third-party processor if you subscribe to premium features; we do not store full payment details)

2. Floor Plan & Analysis Data

Data you upload or generate while using the core features of the Service.

  • Uploaded floor plan images, scans, or data files
  • Measurements, room layouts, and dimensions derived or entered manually
  • Spatial mapping data if using relevant import features
  • Results from Vastu, Numerology, and AI analyses performed on your floor plans
  • User annotations or labels added to floor plans

3. Usage Data

Information our servers automatically collect when you access the Service, such as your interactions with features and site elements.

  • Features accessed and frequency of use
  • Interaction patterns with analysis tools and user interface
  • Time spent using various application sections
  • User preferences and settings configured
  • Anonymized performance metrics and error logs for debugging

4. Device and Browser Information

Information about the computer or device you use to access the Service.

  • Browser type and version (e.g., Chrome, Firefox)
  • Operating system (e.g., Windows, macOS)
  • IP address (may be partially anonymized or used for general location)
  • Screen resolution
  • Referring URLs (the website you came from)

How We Use Your Information

Having accurate information permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Service to:

  • Create and manage your account.
  • Process your transactions (e.g., premium subscriptions via our payment processor).
  • Generate, store, and display your floor plans and related analyses (Vastu, Numerology, AI).
  • Email you regarding your account or service updates.
  • Improve the efficiency and operation of the Service.
  • Monitor and analyze usage and trends to improve your experience.
  • Notify you of updates to the Service.
  • Respond to customer service requests and support needs.
  • Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
  • Compile anonymous statistical data and analysis for internal use or with third parties for service improvement.
  • Perform other business activities as needed.

Data Storage and Security

1. Storage Location and Duration

  • Your data is stored on secure servers managed by reputable cloud providers (e.g., Firebase/Google Cloud, AWS).
  • Account information is retained as long as your account remains active.
  • Floor plan data and associated analyses are stored until you explicitly delete the plan or your account.
  • Usage data may be retained in an aggregated or anonymized form indefinitely for analytical purposes.
  • Payment information is primarily handled by our secure third-party payment processor; we do not store your full credit card number.

2. Security Measures

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

  • Encryption of data in transit (using HTTPS/TLS) and at rest.
  • Secure authentication mechanisms (e.g., Firebase Authentication).
  • Implementation of access controls and database security rules (e.g., Firebase Security Rules).
  • Regular security reviews, vulnerability scanning, and software updates.
  • Procedures for data backup and disaster recovery.

Data Sharing and Disclosure

We do not sell your personal information. We may share information we have collected about you in certain situations as follows:

1. By Law or to Protect Rights

If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.

2. Third-Party Service Providers

We may share your information with third parties that perform services for us or on our behalf, including payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance (if applicable and consented to).

  • Cloud Hosting & Storage (e.g., Google Cloud / Firebase)
  • Payment Processing (e.g., Stripe, PayPal)
  • Analytics Services (potentially anonymized data)
  • Customer Support Platforms

3. Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

User Rights and Controls

Depending on your location, you may have the following rights regarding your personal data:

  • Access: The right to request access to the personal data we hold about you.
  • Correction: The right to request correction of inaccurate personal information.
  • Deletion: The right to request deletion of your personal data, subject to certain exceptions (e.g., legal obligations). You can typically delete floor plans and your account via the Service interface.
  • Data Portability: The right to receive your data in a structured, commonly used format (where applicable).
  • Opt-out: The right to opt-out of non-essential communications (like marketing emails).
  • Withdraw Consent: Where processing is based on consent, the right to withdraw consent at any time.

To exercise these rights, please manage your account settings within the Service or contact us using the information below.

Children's Privacy

Our Service is not intended for use by children under the age of 13 (or the relevant age of digital consent in your jurisdiction). We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal information from a child, we will take steps to delete such information promptly.

Third-Party Links

The Service may contain links to third-party websites and applications of interest that are not affiliated with us. Once you have used these links to leave the Service, any information you provide to these third parties is not covered by this Privacy Policy, and we cannot guarantee the safety and privacy of your information. We are not responsible for the content or privacy and security practices and policies of any third parties.

International Data Transfers

Your information may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Changes to This Privacy Policy

We may update this privacy policy from time to time. The updated version will be indicated by an updated "Effective Date" and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have specific rights regarding your personal information under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA):

  • Right to Know/Access: Request details about the categories and specific pieces of personal information collected, sources, purposes, and shared third parties.
  • Right to Delete: Request deletion of your personal information, subject to exceptions.
  • Right to Correct: Request correction of inaccurate personal information.
  • Right to Opt-Out of Sale/Sharing: We do not currently "sell" or "share" (for cross-context behavioral advertising) personal information as defined under CCPA/CPRA.
  • Right to Limit Use of Sensitive Personal Information: We only use sensitive information (like account credentials) for necessary operational purposes permitted by law, not requiring a specific limitation right.
  • Right to Non-Discrimination: You will not be discriminated against for exercising your privacy rights.

To exercise these rights, California residents can contact us using the contact information provided below.

Contact Information

If you have questions or comments about this Privacy Policy, please contact us at:

Email: contactus@spaceflowmapai.com

Consent

By using the SpaceFlow Map AI web application, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy and consent to the collection, use, and disclosure of your information as described herein.